25 Office Organizing Tips
25 Office Organizing Tips
By Janet
Taylor
1) Clean out each desk drawer, to free up even more valuable
storage space.
2) Clear off the top of your desk, then wipe off the surface of
the desktop.
3) Keep essential items on your desktop (computer, phone, fax,
card file).
4) If you work with more than one person create an in box for
each person.
5) Have a master to-do list for each day at your desk.
6) Pre-Sort the mail. To-File, To-Read, To-Contact(write or
call).
7) Use a variety of containers to organize office supplies, paper
clips and pens.
8) Use a variety of desktop organizers or trays to organize
papers that come across your desk.
9) Create a separate drawer for personal paperwork, items, etc.
10) Use storage boxes to store dated files.
11) Purchase Magazine boxes to store booklets, magazines,
catalogs you want to keep.
12) Create a file for magazine articles or scan them into your
computer.
13) Filing system should be simple easy and manageable.
14) Color-coding your files makes it faster to find information.
15) Do not over stuff folders. It may be time to toss some of the
information in the folder .
16) Never overload filing drawer. It will make it difficult to
retrieve information in the drawers.
17) Sub-divide larger files with interior file folders.
18) Tab hanging file folders in the front.
19) Return calls in batches. Leave specific messages and the time
you called if the person you're
trying to reach isn't available.
20) Empty workspace of everything but the project you're working
on to cut down on
distractions.
21) Keep an assortment of all-occasion cards and stamps in your
desk.
22) Keep takeout menus from favorite restaurants so you can order
ahead and pick up dinner on
your way home.
23) When using more than one checking account, color coded checks
are an easy way to identify
each account.
24) At the end of each project or event, organize paperwork and
file or store it.
25) Straighten desk at the end of the day and especially at the
end of the week so that you can
start each morning with a clear desk.
Totally Organized is a professional organizing company
devoted to help you make the most of
your day and get more quality free time. For more information
contact: Totally Organized, P.O.
Box 54091, PA 19105-4091, (215)229-7232.
E-mail:TOrganized@Aol.com. Web Address:
http://members.aol.com/TOrganized/